The phone in your profile is private and never shown on any page. It is given only to the organizer and managers of a tournament or league when you switch on "Share my phone number with the organizer" when you ask to join or join its waiting list. They then see it on your request and on your entry in that event (with Message on WhatsApp) for as long as your account exists. Deleting your account removes it.

When you ask to join, or join a waiting list, you tick a box to agree that the organizer and the event's managers see your name and contact details (and the email of your login if you are signed in). They use them to run the event.

We email the organizer and the event's managers when someone asks to join or asks for the waiting list, and we email you when your request is accepted, put on the waiting list or refused, in your language. Every such email ends with an unsubscribe link that works without logging in; signed in, Settings › Profile has a switch "Emails about join requests". An address that unsubscribed is kept for as long as it wants no more of these emails.

In a pair request you give your partner's name, and maybe their contact, and confirm that your partner agrees. Your partner can write to [email protected] to have their details removed.

Organizers and venues can add a player by name, with an optional nickname and contact, without that person having a login (an "unclaimed profile"). The contact is seen only by that player's organizers and the venue team that added them; the name and nickname show on published events.

To have a player record about you removed, use the removal form with a link to the page, or write to [email protected]. To stop such emails, write to [email protected].

Anyone with a login can add a venue (also a free public court), and organizers can add sponsors. We keep who added each one. The details on a venue page come from the person who added it or from the venue's own published phone, email and website.

A venue, club or company that wants a page removed uses the removal form; to have it changed, it writes to [email protected] with a link to the page.

When you book a court we keep your name, email and phone for that booking. The venue and its team see them to hold the court and reach you, and we email you the details with a private link to see or cancel the booking. If you are signed in, the venue team sees your player's contact on your bookings.

Bookers' details are kept 12 months after the day of the booking, then deleted. You pay at the venue: swtspot takes no payments.

Several logins can stay signed in on one device, and anyone using that device can switch between them. Sign out on a shared device.

Profile, coach, venue, shop and tournament pictures and sponsor logos are kept in public storage: anyone with the link to a photo can see it, also without a login. You can remove a photo at any time (Remove photo); a photo that is removed or replaced is deleted from storage.

Organizers can download the players file of their tournament or league, with names, emails and phones. They must keep it private and delete it when they no longer need it (see the Terms of use).

Supabase keeps the database, the logins and the photos; Cloudflare serves the website; Brevo sends the emails; Cloudflare Turnstile checks that a person, not a program, sends the join request, booking and removal forms when you are not signed in (it sees your internet address and details of your browser and device, only for this check); Sentry (its data kept in the EU, in Frankfurt) gets a short report when something breaks in the app or on our server: what went wrong, on which page or server function, the name of the browser and system, and the app version, never your name, email, phone number, internet address or what you typed; Better Stack checks every few minutes that the website and the database answer, and sees no personal data. They handle data only to run swtspot. We show no ads, sell no data and do no tracking for advertising. Your browser keeps your sign-in, language and the logins on this device; there are no advertising cookies. Some of them are companies outside the European Union (Supabase, Cloudflare and Sentry are American); data sent outside the EU is protected by the EU's standard contract clauses.

Every night the app deletes what is older than these periods, also from the history of changes.

Signed in as a player, Settings › My data › Export my data downloads a copy of your data at once. You can ask for a copy of your data, to correct it, or to have it removed, also for a record someone else added about you. You can also object to how we use your data, or take back an agreement you gave. Write to [email protected]; we answer within one month. If you think we handle your data wrongly, you can complain to the data protection authority of Portugal, the CNPD (cnpd.pt).

swtspot is not meant for children to sign up on their own. An organizer who adds young players needs a parent's or guardian's agreement.

When this policy changes we update this page and the date at the top.